A template you can use to send an email or letter to your children's other parent to make arrangements for communicating with your children while you, or the other parent is away.
To use this template you can either:
1) Copy and paste the letter text (below) into an email, or
2) Click the 'Download' button (bottom of page) for a Microsoft Word template
Your Address
Today's Date
Other Parent's Name
Address
Dear [other parent’s name],
Communication while I/You are away on holiday/business.
[Option 1 - When you are away]
I am writing to let you that I will be away on holiday/business from [date] to [date]. I would like for us to agree on when, and how [child’s name] and I can keep in contact during this period. I hope we can agree to times and days when I am able to call/video call [child’s name]. I would like to keep to our existing arrangements for [day and time] *. I would like to propose [day and time] but am willing to consider alternatives if required. *
*delete as appropriate
[When the other parent is away]
I understand that you will be away with [child’s name] from [date] to [date]. I would like for us to agree on when, and how [child’s name] and I can keep in contact during this period. I hope we can agree to times and days when I am able to call/video call [child’s name]. I would like to keep to our existing arrangements for [day and time]* . I would like to propose [day and time], but am willing to consider alternatives if required. *
*delete as appropriate
I propose that we agree to stay in touch via [telephone/email/letters/video-messaging/web-cam].
[If you, or the other parent are missing contact details for each other, or these then please provide/request them:]
My contact details are as follows: [set out details]
I would be grateful if you could provide me with your contact details as well.
Yours sincerely,
Your name
