A template you can use to send an email or letter to your child's school to request access to the child's reports, records, events, letters to parents and other information.
To use this template you can either:
1) Copy and paste the letter text (below) into an email, or
2) Click the 'Download' button (bottom of page) for a Microsoft Word template
Dear [name of headteacher]
My child [child’s full name] attends [full name of school] and is currently in [name/number of class, and year. If you know the teacher’s name, or head of year, include this too]. [child’s name] currently lives at [child’s address] with her mother/father [name of parent]
I request that you please inform me of the following:
- All parents' evenings and all other events that parents are invited to, such as plays, end-of-year awards and sports days
- All activities where parental consent is needed
- All reports or records of my child’s performance
- All concerns you may have about [child’s name] education, behaviour, or wellbeing
- All other important matters that parents need to made aware of
- All statutory activities that parents may participate in– such as voting in elections for parent governors
- All meetings involving [child’s name]
(Some schools have online portals which allow you to view newsletters, news bulletins, attendance records, school events diary, etc – if you child’s school has such a portal, request a log-in access to it)
Everyone who is a parent, as recognised under education law, can participate in their child’s education. All parents can also receive information about the child, such as pupil reports, participate in statutory activities, be asked to give consent - such as to the child taking part in school trip, be informed about meetings involving the child - such as a governors’ meeting on the child’s exclusion.
I can confirm there are no court orders in place which restrict my parental responsibility, and that I have full parental responsibility as I am named on [child’s name] birth certificate/have a Parental Responsibility Order from the Family Court. *
*Delete as appropriate
I am keen to support [child’s name] in his/her education.
Thank you in advance for your cooperation and I look forward to hearing from you. Please do not hesitate to contact me if you need further information.
Yours sincerely,
[YOUR NAME]
